EXHIBITION
THE EEA 2013 EXHIBITION IS NOW FULLY BOOKED
To view the EEA 2013 Exhibition Floorplan CLICK HERE
To view the list of confirmed exhibitors and available stands CLICK HERE
STAND PRICES
For the 2013 EEA Conference Trade Exhibition there are a total of 113 Trade Exhibition Stands for purchase that consist of:
•
68 full or larger stands ranging from 3m x 2.4m at $4,800 + GST up to 4.8m x 4.8m - $14,700 + GST
•
27 half stands which are triangle shaped measuring half of 3m x 2.4m and a further 12 rectangle shaped half stands measuring
3.0m x 1.2m - $2,850 + GST
•
5 reduced size stands measuring 3m x 1.8m - $3,600 + GST and one smaller reduced size stand measuring 2.4m x 1.8m -
$2,950 + GST
•
The corner stands are available and vary in size and price. For a detailed list of stand types including all stand measurements
and prices, please click here
THE EEA EXHIBITION PACKAGE
The package includes:
•
The supply and erection of booth walls (unless otherwise stated in the exhibition layout details, the modular walls are 2.3m high
and finished in black velcro fabric)
•
On-site power to each stand (4-way power point)
•
Two spotlights for mounting on the fascia - Fascia system and company name
•
A Conference satchel including a copy of the Conference Handbook
•
Depending on the size and cost of each stand, there are a set number of complimentary trade exhibitor registrations available
per stand, covering the Trade Opening (19 June 2013), the Exhibition Social Hour Morning and Afternoon Teas and Lunches .
EXHIBITOR REGISTRATIONS
Registered exhibitors are welcome to attend the formal opening of the Conference, and one Conference session only. Those exhibitors
wishing to attend more than one Conference session must register as a Conference Delegate by completing a Conference Delegate
Registration Form. The number of complimentary trade exhibitor registrations available per stand is shown on the Stand List, click
here to view.
If you wish to have additional Exhibitors registered on your stand, over and above the complimentary entitlement, you will need to
complete a Trade Exhibition Registration. The person from your company who booked your Trade Exhibition Stand/s will have been
sent an email with a link to online Trade Exhibitor Registrations from the Conference Organisers (Conferences & Events) in February
2013. This link allows you to register your allocated Complimentary stand registration/s and additional Trade Exhibitor registrations. If
you did not receive this email, please contact Conferences & Events, Email: eeaconf@confer.co.nz Phone +64 4 384 1511
PROVISIONAL EXHIBITION SCHEDULE
*Please note that as you are required to use the service lift to transport your goods up to the exhibition hall, the pack in will be tightly
coordinated. You will be provided with a more exact pack in time closer to the conference. To avoid congestion in the lifts, we would
appreciate it if you adhere to the time slot you are given.
EXHIBITION FORMAT
As a result of your feedback, EEA has agreed that the 2013 Conference will continue to be extended from a two day to a three day
event. The event will start on Wednesday 19 June and conclude in the afternoon of Friday 21 June.
The Trade Exhibition will open in the morning of Wednesday, 19 June 2013. The morning opening will enable Trade Exhibitors to invite
your clients and visitors (who would not normally be attending the EEA Conference) to your stand for meeting/discussions and to view
your products/services. These guests would also be invited to the Official Conference Opening after lunch on the Wednesday.
The Conference Keynotes, paper presentations and panel sessions will begin Wednesday afternoon, and continue on Thursday and
Friday, with the event concluding Friday mid-afternoon. The trade exhibition pack down times will remain unchanged. The
delegate/exhibitor Conference social event will be held on the Wednesday evening and the Conference Dinner on the Thursday
evening.
BREAKFAST SESSION
For the 2013 conference we are offering sponsors and exhibitors the additional opportunity to sponsor a breakfast session which will
provide you with an additional platform to showcase your products and services to delegates. Please refer to breakfast session
information on sponsorship page for further information.
STAND DESIGN
We encourage exhibitors to embrace the conference theme of ‘Electricity – Past and Future’ when designing your stand. Perhaps
bring a piece of old technology to display alongside its modern day equivalent. The best trade stand award will go to the company who
does the best job of incorporating this theme into their stand design.
STAND HEIGHT & BANNERS
If your stand will be over 2.3 metres high you are required to select a stand(s) which is located along the perimeter walls (highlighted in
turquoise on the plan).
If plan to hang any banners above your stand, please ensure that these are within the confines of your stand space.
EXHIBITION PUBLIC VIEWING TIMES
Visitors to the trade exhibition are welcome at the designated public viewing times. Upon arrival, all visitors must sign in at the
registration desk to obtain appropriate identification and sign out and return the identification badge when leaving the building. Visitors
are permitted to stay for Morning and Afternoon Tea sessions but must vacate the exhibition area by midday on Thursday and Friday for
Lunch and 5pm for the social functions.
The following viewing times will be strictly enforced:
Back to top
TRADE EXHIBITION BOOKING TERMS & CONDITIONS
STAND ALLOCATION
We will do our best to accommodate your requirements, but there is always competition for sites, as some are perceived to be better
than others. You can help us to allocate your preferred site(s) by giving three options, which should be positioned in different areas of
the exhibition site. Also to assist us in maximising your marketing opportunities, please advise us of competitor companies on your
booking application. We cannot guarantee that we will be able to avoid placement close to competitors but we will try to take this into
consideration when allocating stands.
Stand sites will be provisionally allocated on a “first payment received” basis but the final allocations will take into account additional
criteria including sponsorship of the 2013 Conference. Note the organiser reserves the right, where circumstances dictate, to vary the
stand allocation.
The Trade Exhibition Site Plan with allocated stands will be viewable on the EEA website by the end of March.
PAYMENT
A 50% deposit payment must be paid within 7 days of the booking application to secure a trade exhibition stand. The deposit can be
paid using the online credit card payment facility or by direct credit or cheque using the details on the invoice.
All exhibition and exhibitor registration fees paid by direct credit must be paid to the conference bank account on the invoice.
All fees must be paid by 12 April 2013. Exhibitors who have not made payment in full by this time will not be permitted to set up their
stand.
CANCELLATIONS
Refunds will be made for cancellations received in writing within seven (7) days of our confirming your stand allocation. A cancellation
notice received prior to Friday, 12 April 2013 will incur a loss of deposit, however, no refunds will be made for cancellations received
after this date.
INSURANCE & LIABILITY
Exhibitors and their agents are responsible for all of their exhibits and contents and are required to carry their own insurance for the
loss, theft, damage or otherwise of their belongings and public liability over the period of the Conference. This insurance should remain
in force until their exhibits are removed from the venue. Neither the EEA, Conferences & Events nor the Sky City Convention Centre is
liable for any damage or loss of any exhibitor’s material brought into the venue, prior, during or after the event. Exhibitors and their
agents must assume all responsibility for any damage caused by themselves or their equipment to the venue, other exhibitors or
attendees at the event however so caused.
EXHIBITION MANUAL
The Exhibition Manual will be emailed to the person who booked the Trade Exhibition Stand by Conferences & Events. The Exhibition
Manual will include: Pack-in and storage details - Equipment hire and catering information - Delegate registration & Accommodation
information. This will be available by the end of February 2013.
CALL FOR PAPERS
For those of you interested in offering papers to the 2013 Conference, the theme is "Electricity Past & Future". Please click on the Call
for Papers tab at the top of the page to view a list of suggested paper topic ideas The closing date for paper abstract submissions is
Friday, 1 March 2013 with the accepted full papers due by Friday 19 April 2013.
SPONSORSHIP
If you are interested in being sent details of the Conference Sponsorship packages please contact Tracy Hobbs at the EEA Office by
email: tracy@eea.co.nz or phone +64 4 473 8655.
EXHIBITION TIMETABLE
30 November 2012
15 February 2013
End of February 2013
End of February 2013
22 March 2013
17 May 2013
18 June 2013
19 June 2013
19 - 21 June 2013
21 June 2013
Stand bookings open, a deposit payment is required upon
booking
Exhibitors notified of stand allocation (stand allocations
will be completed when sufficient registrations are
received and notification will be no later than this date).
Technical manual available
Exhibitors will be sent instruction on booking stand
personnel, accommodation and social functions
Deadline for Company Profile for handbook and CD
Deadline for exhibitor registrations
Exhibition Build
Exhibition opening
EEA Conference 2013
Exhibition Breakdown
Tuesday 18 June 2013
Exhibitor set-up / 8am-5pm*
Wednesday 19 June 2013
Exhibition viewing / 9am – 5pm
Exhibition social hour / 5.30pm-6.30pm
Thursday 20 June 2013
Exhibition viewing / 8.30am-5pm
Exhibition Social Hour/ 5.30pm-6.30pm
2013 Conference Dinner / 7.30pm
Friday 21 June 2013
Exhibition viewing / 8.30am-2pm
Exhibition pack-out / 2pm-5pm
Wednesday 19 June:
Invited Guests 9am - 5pm
Wednesday 19 June:
Public Viewing 2pm - 5pm
Thursday 20 June:
9am - 12pm and 2pm – 5pm
Friday 21 June:
9am – 12pm
Conference Secretariat: Conferences & Events Ltd Email: eeaconf@confer.co.nz
CONFERENCE SPONSORS
Major Sponsor
Platinum Sponsor
Conference Delegate Satchels
Conference Dinner
Delegate Gifts
Handbook & CD
Trade Exhibition Opening Lunch
Conference Dinner Entertainment
Conference Dinner Wine
Name Badges
Lanyards
Pens
Notepads
