Speaker presentations and handouts are now available to download. Please click on the title of the lesson (in red where available) to access the content. Links to additional handouts provided by the presenter can also be found below in red where it says ‘Download the additional handout’.
Wednesday 12th July
1.1 No Triangles
Rachel Robertson, Lesson Leader
How to build a culture of respect through direct conversations.
Download the additional handout.
1.2 Grey Area of Pupil Payments
Dennis Cribb, Lead Advisor, School Governance, Ministry of Education
The Education Act 1989 states that every domestic student is entitled to free enrolment and free education at a state school from the person’s 5th birthday until 1 January following the person’s 19th birthday.
1.3 HR – Best Practice
Diane Squires, Employment Advisor, NZ School Trustees’ Association
What should a personnel file contain from the first document to the final document. Register for this workshop to ensure your HR records are in good order and you are following best practice.
1.4 Demystifying Procurement
Larissa Hill, Project lead, Business Capability and Improvements, Ministry of Education
Procurement is the act of finding, acquiring, buying goods, services or works from an external source, often via a tendering or competitive bidding process. The process is used to ensure the buyer receives goods, services or works for the best possible price, when aspects such as quality, quantity, time and on-going costs are compared. Corporations and public bodies often define processes intended to promote fair and open competition for their business while minimising risk, such as exposure to fraud and collusion.
Download the additional handout and guide.
1.5 Staff Appraisals
Pam Mills, HR Manager, Westlake Boys’ High School
Performance appraisal is the systematic evaluation of the performance of employees. How do we as managers implement our appraisals to effectively measure employees’ performance? Are we supporting biculturalism in our schools and how do we support our akonga, whanau and colleagues?
This workshop will explain how to successfully complete an appraisal and ensure effective communication throughout the process.
2.1 Step In, Step Back
Rachel Robertson, Lesson Leader
Focusing on building resilience by making sure people have the time and emotional energy to deal with the important moments, and not get caught up in the noise.
Download the additional handout.
2.2 Grey Area of Pupil Payments (repeat)
Dennis Cribb, Lead Advisor, School Governance, Ministry of Education
The Education Act 1989 states that every domestic student is entitled to free enrolment and free education at a state school from the person’s 5th birthday until 1 January following the person’s 19th birthday.
2.3 Getting the Message Through
Kingi Biddle, Principal
You don’t have to be an amazing speaker for people to understand what you are saying. Learn what you can do to ensure that the message is heard. Hear from a true story teller how to powerfully communicate a message and appear confident while delivering it. This experienced speaker will help you with his insight into public speaking. Yes, you can get the message through.
2.4 Novopay Unravelled
Sean Savage, Business Improvement Advisor – Education Payroll Limited
Martin Warr, Business Improvement Advisor – Education Payroll Limited
We promise lively and interesting workshops. We talk about our journey in the last 18 months to improve the Novopay service and how our new continuous improvement philosophy underlines all our school account teams and processes. We want to hear about your highs and lows of Novopay, and how we can make it better.
Download the additional handout.
2.5 Interview Techniques
Bernadette McEvoy, Possibilities Unlimited Ltd
Choosing the right people is critical to the success of an organisation. With over 20 years experience in recruitment I will work with you to develop best practice strategies for selecting the right people to join your team. You will take away templates and sample documents that you can tailor to suit your needs and have a chance to practice interview techniques in the workshop. You will leave feeling confident that you have the tools to really unwrap what candidates bring to a role and your team.
Download the additional handout.
Thursday 13th July
1.1 Planning for Zero Harm
Rob Kosova, Executive General Manager, Programmed Executive
Organising your projects to ensure health and safety requirements are met.
During any property project at your school, one of the most important aspects is keeping everyone safe. This is not only the people completing the work, but also any staff, students or visitors to site. In our presentation we will share some of our insights and procedures when it comes to getting safety right on the ground.
1.2 Innovative Learning Environment
Louise Winterbottom, Account Manager, Furnware Ltd
What does research tell us when we’re designing innovative learning environments? To put pedagogy first.
Understanding what your school’s learning and teaching should look like is paramount in the planning process.
What are your school’s values, your vision?
We’ll take a look at the importance of listening first, designing second, and how collaboration is key during the consultation process.
Colour is also a talking point in the process so we’ll debunk the colour myth looking at how and whether colour affects learning outcomes.
1.3 E-Resources in your School
Blair Horsfall, National Manager, Government and Education, OfficeMax Ltd
The world of education resources is changing, as the digital realm continues to develop. Join us at this workshop in order to gain greater insights into the way resources are making their way into New Zealand education and what impacts they have on you and your school. For example:
1. What are the benefits of moving to eResources?
2. The financial impact to schools, does the cost move from a capital cost to an operational cost?
3. How do they work with student devices?
4. Who owns the resources?
5. Where are they stored?
1.4 Future Technology
Greg Quirk, General Manager, Professional Services, CSG- Konica Minolta
Lee Harper, Education Specialist, CSG – pcMedia
How is the Ministry of Education’s School’s Cloud Transition strategy going to impact your school?
The strategy is very real and there are decisions and actions to be considered right now which will have a major impact in ensuring your school is prepared and at the forefront of “moving spend out of the server room and into the classroom?”
1.5 Change Management
Sonja Botha, Senior Change Manager, ASB Bank
What resources and strategies do you have on hand for managing change?
This interactive workshop will:
- Give an awareness of the difference between change management and project management.
- Create understanding of some introductory change management fundamentals.
- Introduce the Prosci Change Management model.
- Provide some simple OCM tools and resources when managing change through the project lifecycle.
2.1 Legal & Lawful
Richard Harrison, Partner, Harrison Stone Law
Education law can be a tricky minefield to walk though when dealing with staff, Board of Trustees, students and parents. Hear from an expert what’s hot at the moment. What your school can do that is legal and what falls into the grey area of lawful. What can your school do to search out the drugs, find a thief or stop an unhelpful parent. Know your rights as a school so you can enhance the environment and culture of your school.
2.2 Maori Protocols
Keri Cullen, Funder and Tutor, Te Reo Tuatari
“With your basket of knowledge and my basket of knowledge the people will prosper” How to conduct yourself in a way that is culturally responsive in meeting the needs of our obligation to the Treaty of Waitangi.
2.3 Fraud-Fingers in the Fire
Brendon Foy, Associate Director- Audit, RSMZ
Fraud 101 – how much is out there. Implications for organisations. Common techniques. What to look for and other practical techniques and tips to keep your organisation safe.
2.4 Impact of Future Focus Learning
Roy Sye, Director of Education, Hawkes Bay, Ministry of Education
The delivery of education as we know it will be changing in the years ahead, with more IT technology and distance learning in schools. So what are the implications for the workplace in terms of property, staffing and how will this affect your long term planning and budgeting.
2.5 Novopay Unravelled (repeat)
Sean Savage, Business Improvement Advisor – Education Payroll Limited
Martin Warr, Business Improvement Advisor – Education Payroll Limited
We promise lively and interesting workshops. We talk about our journey in the last 18 months to improve the Novopay service and how our new continuous improvement philosophy underlines all our school account teams and processes. We want to hear about your highs and lows of Novopay, and how we can make it better.
Download the additional handout.
Friday 14th July
1.1 Achieving results through people – with TetraMap
Jan Alley, Jan Alley and Associates Services
No matter what size or what resources a school has, an Executive Officer needs to achieve results through people and processes. Understanding how and why people function differently will enable you to get the most out of the people you work with and influence.
TetraMap is a high-impact, cost effective tool that will optimise engagement, improve performance and reduce conflict. TetraMap is a model that maps nature’s basic elements – Earth, Air, Water and Fire – and uses the metaphor of nature to look at the nature of human behaviour.
Harnessing diversity enables improved team unity and collaboration through understanding and embracing of different perspectives.
Experience this interesting, informative and interactive workshop on valuing diversity and reducing conflict in the workplace.
1.2 Identifying Workplace Bullying
Sue Staverley, Sue Staverley Consulting
Learn to identify if a fellow staff member is potentially being bullied. What you will notice about them, what changes in behaviour may occur and what warning bells should you notice to indicate it’s time to step in and address this potential workplace hazard. How do you deal with that sometime difficult or awkward position as a manager before getting an external party to help and when is it that time for the experts to become involved.
1.3 Concepts of Budgeting
Debbie Suckling, Accountant, Orewa College
What are the things you might not be aware of that will increase your school’s revenue, ideas to help monitor the school’s spending and when is it time to put the brakes on? Learn the process of budgeting to help you help your school outside of the spreadsheet and gain some real life budget theory to allow your school to reach its financial potential.
1.4 Raising your Profile
Lorraine Biggs, Executive Officer, Papatoetoe Central School
Today’s Executive Officers provide a vital link in the smooth and business management of schools. How does your school community perceive your role in contributing to the effective teaching and learning outcomes of our students?
This interactive workshop will include tips and guides to raise your professional profile to benefit both yourself and your school.
1.5 Wellbeing
Ian Vickers, Deputy Principal, Sancta Maria College
Is your personal wellbeing philosophy and self-esteem robust enough for the many challenges that the academic year brings?
At work, what environments re-charge your soul and mind?
Once you get very busy and stressed, have your New Year resolutions and thinking about your own health and wellbeing disappeared and you have now reverted back to bad habits – shut out family and friends, stopped exercising and turned to food of little nutritional value?
Has your school introduced a staff wellbeing programme to support and nurture the wellbeing of all staff?
Interested in knowing more? Learn some triggers to help you to “Remember to Remember” new habits and activities.
2.1 Living in the Cloud
David Jackson, Ripperdorange, Training and Technology Solutions
Learn how to manage working in the cloud with Google Apps and Gmail. Also learn tips and tricks on how to make the most out of Gmail and giving the right permissions to the documents you create and share.
2.2 Managing your school records
Philippa Pidd, Manager, Manager Education Network Team, Ministry of Education
Shane Coleman, Senior Adviser, Education Network Team, Minister of Education
Using the School Records Retention/ Disposal Information Pack.
This document gives advice to schools on their legal obligations to retain, store and dispose of school records.The schedule is currently being updated and this presentation will provide information about how changes to technology, schools having shared records that belong to Communities of Learning /Kahui Ako, and changes to legislation will impact on schools’ future legal obligations under the Public Records Act.
The workshop will include a visit to the Kings College archive room to see how the College has retained its school records and other memorabilia.
2.3 Employment Agreements
Tanya Duncan, Senior Manager Employment Relations (Acting), Ministry of Education
Understanding employment agreements/where to find employment agreements on the MOE website/Individual agreements – implications & action required/Leave types/Staffing grants.
2.4 Property Resources
Rob Giller, Property Division, Ministry of Education
Executive Officers who have the property management responsibility need to be aware of new initiatives plus – Helios update/property toolbox-how to find, what’s there and how to use effectively/SPARS – how can they help/How to find Ratios.
2.5 Wellbeing (repeat)
Ian Vickers, Deputy Principal, Sancta Maria College
Is your personal wellbeing philosophy and self-esteem robust enough for the many challenges that the academic year brings?
At work, what environments re-charge your soul and mind?
Once you get very busy and stressed, have your New Year resolutions and thinking about your own health and wellbeing disappeared and you have now reverted back to bad habits – shut out family and friends, stopped exercising and turned to food of little nutritional value?
Has your school introduced a staff wellbeing programme to support and nurture the wellbeing of all staff?
Interested in knowing more? Learn some triggers to help you to “Remember to Remember” new habits and activities.
3.1 Excelling in Excel
David Jackson, Ripperdorange, Training and Technology Solutions
Designed for Excel users that need to analyse and report with Excel, using advanced formulas and functions.
Using functions as tools will assist you in creating meaningful information from your data. Functions are also a useful tool for searching for specific information in sheets of data and for creating re-usable tools that can be used for specific business functions.
3.2 Digital Challenges: Proactive Steps to Prepare and Respond
Karen Spencer, Netsafe NZ
What are the issues currently facing schools in terms of cyber security and online safety? Are you aware of the harmful digital communications act? How can you respond positively and proactively to attacks.
Netsafe’s website
Netsafe’s information for educators page
How Netsafe works with schools
Netsafe’s information about scams
The Harmful Digital Communications Act and schools
The Digital Citizenship Capability Review Tool
The Incident Response Guide
3.3 Banking Staffing Optimised
Hanna Bumstead, Senior Resourcing Officer, Ministry of Education
Banking staffing is the tool schools use to manage their annual staffing entitlement. How banking staffing works/ How to optimise your entitlement/ Overuse and Underuse/ Extra staffing – BTTA’s/When can you recover relievers’ costs.
3.4 Property Resources
Rob Giller, Property Division, Ministry of Education
Executive Officers who have the property management responsibility need to be aware of new initiatives plus – Helios update/property toolbox-how to find, what’s there and how to use effectively/SPARS – how can they help/How to find Ratios.
3.5 Emergency Action Guide
Matthew Nolan, Director, Readynet
Emergency Preparedness – The Right Information for the Right People in the Right Place at the Right Time.
4.1 What Outlook can do for you
David Jackson, Ripperdorange, Training and Technology Solutions
You’re someone who is comfortable using the main features of Outlook, but now you want to explore some advanced features… Expand the use of your contact database by sorting your contacts into categories – this will enable you to target specific contacts within a Word Mail Merge. Tasks have now become important and you may need to forward those tasks to another colleague to be completed, but be able to track the task progress. These extra features will improve the efficiency of your day to day tasks.
Content Covered:
Managing Mailbox Rules; Creating Contact Categories; Customise your Calendar, Inbox and To Do Bar; Sharing Calendars; Contacts, Mailboxes; Creating and Assigning Tasks; Meetings; Overlaying Calendars.
4.2 Putting Safety in Your Back Pocket
Mark Taylor, Safety Matters
Cell Phone Based Hazard Identification & Risk Assessment Solutions
4.3 Banking Staffing Optimised (repeat)
Hanna Bumstead, Senior Resourcing Officer, Ministry of Education
Banking staffing is the tool schools use to manage their annual staffing entitlement. How banking staffing works/ Overuse and Underuse/ Extra staffing – BTTA’s/When can you recover relievers costs.
4.4 Art of Delegation
Suzanne Flannagan, Director, Business Consultant
A workshop designed especially for time poor Executive Officers! Leaders often talk about delegation but the truth is that few understand its true meaning or how to use it effectively to gain the full value of their teams. Learn about the difference between delegation and abdication and how to empower your teams to achieve more.
As Richard Branson said, “If you really want to grow as an entrepreneur, you’ve got to learn to delegate.”
4.5 Community of Learning
Morag Allan, Lead Advisor, Ministry of Education
Tips on what you should know about a CoL. Find out how the process works, what to watch out for, and what forms do you do for Novopay. Learn from how other CoL’s are going and gain insight from someone who has seen both sides as an across school member of a CoL and from the Ministry of Education’s perspective.