EXHIBITION PUBLIC VIEWING TIMES
| Wednesday 24 June: | Invited Guest 9am - 5pm |
| Wednesday 24 June: | Public Viewing 2pm - 5pm |
| Thursday 25 June: | 9am - 12pm and 2pm - 5pm |
| Friday 26 June | 9am - 12pm |
STAND BOOKING
Stands are now fully booked. Please email [email protected] to be added to the wait list.
Please CLICK HERE to view the current list of exhibitors.
THE EXHIBITION FLOORPLAN
To view the 2015 Exhibition Site Plan, please click here.
STAND PRICES
For the 2015 EEA Conference Trade Exhibition there are a total of 120 Trade Exhibition Stands for purchase that consist of:
- 82 full stands measuring 3m x 2.4m – $4,950 + GST
- 36 half stands which are triangle shaped measuring half of 3m x 2.4m – $2,990 + GST
- Stands 14 & 15 can be purchased as separate full stands, with an additional corner stand or together including the corner stand. For a detailed list of stand types including all stand measurements and prices, please click here
THE EEA EXHIBITION PACKAGE
The package includes:
- The supply and erection of booth walls (unless otherwise stated in the exhibition layout details, the modular walls are 2.3m high and finished in black velcro fabric)
- On-site power to each stand (4-way power point)
- Two spotlights for mounting on the fascia – Fascia system and company name
- A Conference satchel including a copy of the Conference Handbook
- Depending on the size and cost of each stand, there are a set number of complimentary trade exhibitor registrations available per stand, covering the Trade Opening (24 June 2015), the Exhibition Social Hour, Morning and Afternoon Teas and Lunches.
EXHIBITOR REGISTRATIONS
Registered exhibitors are welcome to attend the formal opening of the Conference, and one Conference session only. Those exhibitors wishing to attend more than one Conference session must register as a Conference Delegate by completing a Conference Delegate Registration Form. The number of complimentary trade exhibitor registrations available per stand is shown on the Stand List, click here to view.
If you wish to have additional Exhibitors registered on your stand, over and above the complimentary entitlement, you will need to complete a Trade Exhibition Registration. The person from your company who booked your Trade Exhibition Stand/s will be sent an email with a link to online Trade Exhibitor Registrations from the Conference Organisers (Conferences & Events) in February 2015. This link allows you to register your allocated Complimentary stand registration/s and additional Trade Exhibitor registrations. The cost for additional exhibitor registrations is $470.00 inc GST before April 20, and $520.00 inc GST thereafter.
EXHIBITION TIMETABLE
| 13 October 2014 | Stand bookings open, a deposit payment is required upon booking |
| 13 February 2015 | Exhibitors notified of stand allocation (stand allocations will be completed when sufficient registrations are received and notification will be no later than this date) |
| End of February 2015 | Technical Manual Available |
| End of February 2015 | Exhibitors will be sent instruction on booking stand personnel, accommodation and social functions |
| 20 March 2015 | Deadline for Company Profile for handbook |
| 15 May 2015 | Deadline for exhibitor registrations |
| 23 June 2015 | Exhibition Build |
| 24 June 2015 | Exhibition Opening |
| 24 - 26 June 2015 | EEA Conference 2015 |
| 26 June 2015 | Exhibition Breakdown |
EXHIBTION FORMAT
The event will start on Wednesday 24 June and conclude in the afternoon of Friday 26 June.
The Trade Exhibition will open in the morning of Wednesday, 24 June 2015. The morning opening will enable Trade Exhibitors to invite your clients and visitors (who would not normally be attending the EEA Conference) to your stand for meeting/discussions and to view your products/services. These guests would also be invited to the Official Conference Opening after lunch on the Wednesday.
The Conference Keynotes, paper presentations and panel sessions will begin Wednesday afternoon, and continue on Thursday and Friday, with the event concluding Friday mid-afternoon. The trade exhibition pack down times will remain unchanged. The delegate/exhibitor Conference social event will be held on the Wednesday evening and the Conference Dinner on the Thursday evening.
BREAKFAST SESSION
For the 2015 conference we are offering sponsors and exhibitors the additional opportunity to sponsor a breakfast session which will provide you with an additional platform to showcase your products and services to delegates. Please refer to breakfast session information on sponsorship page for further information.
STAND DESIGN
There will be a ‘Best Stand Award’ and we encourage you to use your imagination with your stand design.
STAND HEIGHT & BANNERS
If your stand will be over 2.3 metres high you are required to select a stand(s) which is located along the perimeter walls.
If you plan to hang any banners above your stand, please ensure that these are within the confines of your stand space.
TRADE EXHIBITION BOOKING TERMS & CONDITIONS
STAND ALLOCATION
We will do our best to accommodate your requirements, but there is always competition for sites, as some are perceived to be better than others. You can help us to allocate your preferred site(s) by giving three options, which should be positioned in different areas of the exhibition site. Also to assist us in maximising your marketing opportunities, please advise us of competitor companies on your booking application. We cannot guarantee that we will be able to avoid placement close to competitors but we will try to take this into consideration when allocating stands.
Stand sites will be provisionally allocated on a “first payment received” basis but the final allocations will take into account additional criteria including sponsorship of the 2015 Conference. Note the organiser reserves the right, where circumstances dictate, to vary the stand allocation.
The Trade Exhibition Site Plan with allocated stands will be viewable on the EEA website by the end of March.
PAYMENT
A 50% deposit payment must be paid within 7 days of the booking application to secure a trade exhibition stand. The deposit can be paid using the online credit card payment facility or by direct credit or cheque using the details on the invoice.
All exhibition and exhibitor registration fees paid by direct credit must be paid to the conference bank account on the invoice.
All fees must be paid by 19 April 2015. Exhibitors who have not made payment in full by this time will not be permitted to set up their stand.
CANCELLATIONS
Refunds will be made for cancellations received in writing within seven (7) days of our confirming your stand allocation. A cancellation notice received prior to Friday, 19 April 2015 will incur a loss of deposit, however, no refunds will be made for cancellations received after this date.
INSURANCE & LIABILITY
Exhibitors and their agents are responsible for all of their exhibits and contents and are required to carry their own insurance for the loss, theft, damage or otherwise of their belongings and public liability over the period of the Conference. This insurance should remain in force until their exhibits are removed from the venue. Neither the EEA, Conferences & Events nor the Shed 6/TSB Arena is liable for any damage or loss of any exhibitor’s material brought into the venue, prior, during or after the event. Exhibitors and their agents must assume all responsibility for any damage caused by themselves or their equipment to the venue, other exhibitors or attendees at the event however so caused.
EXHIBITION MANUAL
The Exhibition Manual will be emailed to the person who booked the Trade Exhibition Stand by Conferences & Events. The Exhibition Manual will include: Pack-in and storage details – Equipment hire and catering information – Delegate registration & Accommodation information. This will be available by the end of February 2015.
CALL FOR PAPERS
For those of you interested in offering papers to the 2015 Conference, the theme is “Delivering Leadership: Technology, Safety & Quality”. Please click on the Call for Papers tab at the top of the page to view a list of suggested paper topic ideas The closing date for paper abstract submissions is Friday, 27 February 2015 with the accepted full papers due by Wednesday 22 April 2015.
SPONSORSHIP
If you are interested in being sent details of the Conference Sponsorship packages please contact Tracy Hobbs at the EEA Office by email: [email protected] or phone +64 4 473 8655.
EXHIBITION SCHEDULE
| Tuesday 23 June: | Exhibitor set-up / 8am - 5pm |
| Wednesday 24 June: | Exhibition Viewing / 9am - 5pm |
| Exhibition Social Hour / 5.30pm - 6.30pm | |
| Thursday 25 June: | Exhibition Viewing / 8.30am - 5pm |
| Exhibition Social Hour / 5.30pm - 6.30pm | |
| 2015 Conference Dinner / 7.30pm | |
| Friday 26 June: | Exhibition Viewing / 8.30am - 2pm |
| Exhibition pack-out / 2pm - 5pm |