Exhibition

Stands are now fully booked.  Please email [email protected] to be added to the wait list.

CLICK HERE TO VIEW LIST OF EXHIBITORS

 

EXHIBITION PUBLIC VIEWING TIMES

Visitors to the trade exhibition are welcome at the designated public viewing times.  Upon arrival, all visitors must sign in at the registration desk to obtain appropriate identification and sign out and return the identification badge when leaving the building.  Visitors are permitted to stay for Morning and Afternoon Tea sessions but must vacate the exhibition area by midday on Thursday and Friday for Lunch and 5pm for the social functions.

The following viewing times will be strictly enforced:

Wednesday 18 June: Invited Guests 9am - 5pm
Wednesday 18 June:Public Viewing 2pm - 5pm
Thursday 19 June:9am - 12pm and 2pm – 5pm
Friday 20 June:9am – 12pm

EXHIBITION SCHEDULE

Tuesday 17 June 2014Exhibitor set-up / 8am-5pm*
Wednesday 18 June 2014 Exhibition viewing / 9am – 5pm
Exhibition social hour / 5.30pm-6.30pm
Thursday 19 June 2014Exhibition viewing / 8.30am-5pm
Exhibition Social Hour/ 5.30pm-6.30pm
2014 Conference Dinner / 7.30pm
Friday 20 June 2014Exhibition viewing / 8.30am-2pm
Exhibition pack-out / 2pm-5pm

*To ease congestion, the following pack in times should be adhered to:

  • Booths 14-27, 86-103 access at 8.00am – 11.00am
  • Booths 44-71, 104-113 access 11.00am – 2.00pm
  • Booths 1-13, 28-43, 72-85 access from 2.00pm onwards

 

STAND PRICES

For the 2014 EEA Conference Trade Exhibition there are a total of 113 Trade Exhibition Stands for purchase that consist of:

  • 68 full or larger stands ranging from 3m x 2.4m at $4,950 + GST up to 4.8m x 4.8m – $14,850 + GST
  • 27 half stands which are triangle shaped measuring half of 3m x 2.4m and a further 12 rectangle shaped half stands measuring 3.0m x 1.2m – $2,990 + GST
  • 5 reduced size stands measuring 3m x 1.8m – $3,750 + GST and one smaller reduced size stand measuring 2.4m x 1.8m – $3,090 + GST
  • The corner stands are available and vary in size and price. For a detailed list of stand types including all stand measurements and prices, please click here

FLOOR PLAN 

Click here to view the floor plan.

THE EEA EXHIBITION PACKAGE

The package includes:

  • The supply and erection of booth walls (unless otherwise stated in the exhibition layout details, the modular walls are 2.3m high and finished in black velcro fabric)
  • On-site power to each stand (4-way power point)
  • Two spotlights for mounting on the fascia – Fascia system and company name
  • A Conference satchel including a copy of the Conference Handbook
  • Depending on the size and cost of each stand, there are a set number of complimentary trade exhibitor registrations available per stand, covering the Trade Opening (18 June 2014), the Exhibition Social Hour  Morning and Afternoon Teas and Lunches.

EXHIBITOR REGISTRATIONS

Registered exhibitors are welcome to attend the formal opening of the Conference, and one Conference session only.  Those exhibitors wishing to attend more than one Conference session  must register as a Conference Delegate by completing a Conference Delegate Registration Form.  The number of complimentary trade exhibitor registrations available per stand is shown on the Stand List, click here to view.

If you wish to have additional Exhibitors registered on your stand, over and above the complimentary entitlement, you will need to complete a Trade Exhibition Registration.  The person from your company who booked your Trade Exhibition Stand/s will have been sent an email with a link to online Trade Exhibitor Registrations from the Conference Organisers (Conferences & Events) in February 2014.  This link allows you to register your allocated Complimentary stand registration/s and additional Trade Exhibitor registrations.   The cost for additional exhibitor registrations is $470.00 inc GST before April 7, and $520.00 inc GST thereafter.

 

EXHIBITION FORMAT

As a result of your feedback, EEA has agreed that the 2014 Conference will continue to be extended from a two day to a three day event. The event will start on Wednesday 18 June and conclude in the afternoon of Friday 20 June.

The Trade Exhibition will open in the morning of Wednesday, 18 June 2014. The morning opening will enable Trade Exhibitors to invite your clients and visitors (who would not normally be attending the EEA Conference) to your stand for meeting/discussions and to view your products/services. These guests would also be invited to the Official Conference Opening after lunch on the Wednesday.

The Conference Keynotes, paper presentations and panel sessions will begin Wednesday afternoon, and continue on Thursday and Friday, with the event concluding Friday mid-afternoon.  The trade exhibition pack down times will remain unchanged. The delegate/exhibitor Conference social event will be held on the Wednesday evening and the Conference Dinner on the Thursday evening.

BREAKFAST SESSION

For the 2014 conference we are offering sponsors and  exhibitors the additional opportunity to sponsor a breakfast session which will provide you with an additional platform to showcase your products and services to delegates.  Please refer to breakfast session information on sponsorship page for further information.

STAND DESIGN

There will be a ‘Best Stand Award’ and we encourage you to use your imagination with your stand design.

STAND HEIGHT & BANNERS

If your stand will be over 2.3 metres high you are required to select a stand(s) which is located along the perimeter walls (highlighted in turquoise on the plan).

If plan to hang any banners above your stand, please ensure that these are within the confines of your stand space.

 

TRADE EXHIBITION BOOKING TERMS & CONDITIONS

STAND ALLOCATION

We will do our best to accommodate your requirements, but there is always competition for sites, as some are perceived to be better than others.  You can help us to allocate your preferred site(s) by giving three options, which should be positioned in different areas of the exhibition site.  Also to assist us in maximising your marketing opportunities, please advise us of competitor companies on your booking application.  We cannot guarantee that we will be able to avoid placement close to competitors but we will try to take this into consideration when allocating stands.

Stand sites will be provisionally allocated on a “first payment received” basis but the final allocations will take into account additional criteria including sponsorship of the 2014 Conference.  Note the organiser reserves the right, where circumstances dictate, to vary the stand allocation.

The Trade Exhibition Site Plan with allocated stands will be viewable on the EEA website by the end of March.

PAYMENT

A 50% deposit payment must be paid within 7 days of the booking application to secure a trade exhibition stand.  The deposit can be paid using the online credit card payment facility or by direct credit or cheque using the details on the invoice.

All exhibition and exhibitor registration fees paid by direct credit must be paid to the conference bank account on the invoice.

All fees must be paid by 11 April 2014.  Exhibitors who have not made payment in full by this time will not be permitted to set up their stand.

CANCELLATIONS

Refunds will be made for cancellations received in writing within seven (7) days of our confirming your stand allocation.  A cancellation notice received prior to Friday, 11 April 2014 will incur a loss of deposit, however, no refunds will be made for cancellations received after this date.

INSURANCE & LIABILITY

Exhibitors and their agents are responsible for all of their exhibits and contents and are required to carry their own insurance for the loss, theft, damage or otherwise of their belongings and public liability over the period of the Conference.  This insurance should remain in force until their exhibits are removed from the venue.  Neither the EEA, Conferences & Events nor the Sky City Convention Centre is liable for any damage or loss of any exhibitor’s material brought into the venue, prior, during or after the event.  Exhibitors and their agents must assume all responsibility for any damage caused by themselves or their equipment to the venue, other exhibitors or attendees at the event however so caused.

EXHIBITION MANUAL

The Exhibition Manual will be emailed to the person who booked the Trade Exhibition Stand by Conferences & Events.  The Exhibition Manual will include: Pack-in and storage details – Equipment hire and catering information – Delegate registration & Accommodation information.  This will be available by the end of February 2014.

CALL FOR PAPERS

For those of you interested in offering papers to the 2014 Conference, the theme is “Invest for Tomorrow”.  Please click on the Call for Papers tab at the top of the page to view a list of suggested paper topic ideas  The closing date for paper abstract submissions is Friday, 28 February 2014 with the accepted full papers due by Wednesday 23 April 2014.

SPONSORSHIP

If you are interested in being sent details of the Conference Sponsorship packages please contact Tracy Hobbs at the EEA Office by email: [email protected] or phone +64 4 473 8655.

EXHIBITION TIMETABLE

29 November 2013Stand bookings open, a deposit payment is required upon booking
14 February 2014Exhibitors notified of stand allocation (stand allocations will be completed when sufficient registrations are received and notification will be no later than this date)
End of February 2014Technical manual available
End of February 2014Exhibitors will be sent instruction on booking stand personnel, accommodation and social functions
21 March 2014Deadline for Company Profile for handbook and CD
16 May 2014Deadline for exhibitor registrations
17 June 2014Exhibition Build
18 June 2014Exhibition opening
18 - 20 June 2014EEA Conference 2014
20 June 2014Exhibition Breakdown